Business Email Scenario Responses

Hopefully, you have tried to come up with some responses to the last blog on polite structures for business emails.  Here I will share my answers.  Of course, these are just one option of many.  My answers are in italics below each scenario.

• You are trying to complete a report by a deadline.  You have divided the report so everyone on your team is writing a section.  Everyone has submitted their portion, except for your boss.  You need to remind your boss to send you his/her section.
  
  

Dear Mr. Carpenter,

As you probably recall, I am responsible for compiling the sales report by next week.  I have received many of the sections and it is coming together nicely.  I wanted to check in with about how your section on returning customers is developing and when it might be ready to add to the report.

Thanks,
Marco

• Your team is trying to solve a major problem.  You need to write an email to the whole team offering a few solutions and your reasoning.
  
  

Dear Team,

I have been thinking about our current situation and how we could solve our issue with data and tracking.  I'd like to propose a potential solutions that we could easily implement in the coming year.  

Since our merger with our partner company, we have struggled to merge our lists of clients and to create a systematic process for data collection.  Synergetics Consultants is a local company that specializes in resolving this particular issue.  I have taken the liberty of asking them for an estimate and they have said that they would be able to complete the work over 6 months for only $10,000.  

In my opinion, it will be money well spent!  I'm looking forward to hearing your thoughts on the issue.

Sincerely,
Sue

• Your team is still trying to solve a major problem.  Your co-worker submitted an idea, but you have concerns about it.  You need to write an email which explains your concerns and doubts to the team or co-worker.  
  

Hello all,

Thank you, Sue, for sharing your thoughts on how to resolve our data and tracking problems.  I think that it is a great jumping off point.  Still, I have some concerns regarding the cost of the proposed solutions.  Specifically, $10,000 is a rather large amount of money and it would significantly cut into our profits.  Would it be possible to find a less expensive company?  Alternatively, perhaps we could design the new data collection process in-house while still outsourcing the data merging process?  I imagine this might reduce the cost.

Thank you all for your input.
George